Local Awareness Raising Actions – updated

The page for the local projects of PATH has now been updated with more detailed information regarding the work camps.

A short background of the organisation arranging the activities, a project description and the dates of the project can now be found on the page along with some pictures from past projects. Head over there to take a look and learn about all of our different partners and their projects for PATH!

 

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Stakeholders Forum – Day 5

10/02/2017

During the last day, focus was on the future. In groups, the participants were asked to identify potential stakeholders and networking opportunities. They also discussed potential strategies to use for approaching the stakeholders and for forming partnerships.

The result was a wide range of potential stakeholders such as

  • schools and universities
  • world heritage foundations
  • social entreprises
  • monasteries
  • embassies
  • archeology and cultural departments
  • businesses such as banks, airlines, tour companies
  • study centres
  • municipalities
  • UNDP
  • NGO’s like Oxfam, Rotary, Lions club, ICOM
  • governments and ministries, for example tourism boards
  • philanthropists
  •  media
  • corporations like Google, Samsung, Hyundai, Canon, Youtube
  • art and culture institutes

The opportunities with these stakeholders were funding and partnerships, but also other resources such as promotion and publicity, transport and logistics, communication, a strong network and more.

The participants came up with many opportunities for partnerships with the stakeholders and thought it was important to see the many possibilities and that it is not just about funds.

The strategies to make use of these opportunities were

  • creating local awareness
  • making documentaries of our local actions
  • promoting ourselves as a valid source of data
  • networking events
  • public relations (PR)
  • project proposals
  • communication (newsletters, flyers, brochures, banners, post cards, business cards)
  • nominate ambassadors/spokesperson in national, regional or international level
  • professionalize volunteer activities in heritage management
  • bridge/strengthen partnership with heritage organisations and institutions
  • Google partnerships (for example change Google logo on World Heritage Day, World Volunteer Day)

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The end of the day was the time to say thanks to the dedicated participants, to the incredible facilitators and the hard working CCIVS team.

All in all, the experience was highly appreciated by everyone involved and the whole group have formed new friendships and established contacts from many different countries.

So, a big  THANK YOU again to everyone who participated, supported or attended the event. Hopefully we will see you again at future events or in new partnerships!

/ CCIVS Secretariat

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Stakeholders Forum – Day 4

09/02/2017

In the afternoon of the fourth day, the participants listened to a presentation by Jihyun from IWO/Better World. The presentation was on CSR and gave detailed information on how it works to collaborate with a corporation. Jihyun also gave more tips on how to position your organisations for different stakeholders. The key was to provide extensive information and prove that you would be reliable and responsable partner to work with. She also gave tips on how to manage your collaborations and making sure that you can present them with authenticity and transparency.

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After a break, there was a seminar with Francesco from the University of Illinois, USA. Since PATH is also doing a collaboration on impact measurement with this university, Francesco gave a detailed explanation on how it works with impact assessment and gathering data. In order to show the outcomes of our projects, we need to gather data and have them analysed to be able to show the connection between the projects/work camps and the positive changes we see in volunteers and communities.

Francesco also explained the way the survey will work, since the organisations hosting Local Awareness Raising Actions  will also make a survey before and after their projects. This data will then be analysed by the University of Illinois.


After the seminar the participants were divided into reflection groups and together asked to create ‘macro categories’ to be used in the next activity.

Examples of macro categories which were chosen:

  • Heritage knowledge
  • Heritage interest
  • Cultural understanding/awareness
  • Preservation
  • Tolerance/respect for diversity
  • Identity
  • Sustainability
  • Interculturality
  • Solidarity
  • Value of work

The task was then to turn the macro categories into micro categories, meaning the specific goals that each category was related to. For example the macro category – >

Respect for diversity was divided into:

  • Volunteers are aware of culture differences
  • Volunteers appreciate to be with people from different cultural backgrounds
  • Volunteers encourage others to respect and appreciate diversity

The groups then proceeded to create statements or questions which could be used as indicators in a survey. Respect for diversity was given these four indicators:

  1. I feel that i am aware about the culture differences
  2. I appreciate to be with people from different culture backgrounds
  3. I encourage others to respect, appreciate, diversity. (ex. I post on Social Media articles about the respect for diversity)
  4. I am able to communicate (without stereotypes and prejudices) with people from different environments

This activity was then followed up the next day and the groups had the chance to revise and add to their indicators. So finally we ended up with complete indicators which will be sent to Francesco to use as a basis when they create the survey for the impact measurement project.

For example, again, respect for diversity was structured into these indicators:

  • I feel that i am aware about the culture differences *
  • I appreciate to be with people from different culture backgrounds *
  • I encourage others to respect, appreciate, diversity. (ex. I post on SNS articles about the respect for diversity) *
  • I am able to communicate (without stereotypes and prejudices) with people from different environments (ex I can make international friends)*  -> (we discussed about this question and it is to be discussed further, was seen as difficult/complex)
  • I have made international friends
  • I want equality regardless gender/religion/education/origin
  • I go to the museum or cultural festivals

*marks statements/questions from the previous session

The same process was done with all of the macro categories, and each group then presented their results to all. The other groups then gave feedback and suggestions and in that way all of the participants had an influence in the structure of the indicators.

 

 

 

 

 

 

Stakeholders Forum – Day 4

09/02/2017

It was a tired group in the morning, since the previous day was eventful and tiring. Nonetheless, all participants gathered after breakfast for a group evaluation of the previous day.

The evaluation brought up a lot of interesting points and opinions. For example, the majority of the participants thought that the first speed dating session was too short, meaning that the time allotted, four minutes, with each stakeholder was not sufficient to make a good presentation. But as some of the participants pointed out, it is good to practice your ability to make a good presentation in a limited time. Since it is quite common that you are not given more than maybe 5-10 minutes when you meet with stakeholders and external partners.

Of course, there are improvements to be made for the next event, for example to prepare the stakeholders more, by giving them information on IVS and the organisations they will meet. For many of the stakeholders it was their first time encountering the IVS – network and they had very little knowledge, if any, on work camps, volunteering etc.

The summary of the evaluation can be expressed in one sentence: communication is key! Both from the side of CCIVS, the members and from the stakeholders. The participants all agreed that more events like the Stakeholders Forum would be a good idea, but that the communication and instructions should be clearer and more extensive. Also that the member organisations as well need to work on how to present themselves externally and try to produce material such as folders, pictures and banners to help with that.

From the side of CCIVS we have learned a lot during this event on the 8th and are excited to make use of this knowledge in the future.

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Stakeholders Forum – Day 3

08/02/2017

The First CCIVS Partnerships Meeting

In the beginning of the day, all of the participants were working on their presentation for the stakeholders.

Since the invitees would arrive around 14.00 it was a stressful morning filled with preparations and printing of materials. The participants each had a desk and area to present their posters, pictures, folders and other information. In front of each desk there was a chair intended for a stakeholder. In the first “Speed dating” event of the Partnerships Meeting the stakeholders made visits to the different organisations’ desks, having a 4-minute date with a participant each time. Follow the link project descriptions to see the members’ projects.


At 14, the guests and keynote speakers started to arrive. The invitees were representatives of delegations at UNESCO, NGO’s and foundations.

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The first keynote speech was “Heritage Conservation Challenges” by Ms. Mechtild Rössler, Director of the Division for Heritage & World Heritage Centre.

The second speech one was “How IVS can bring Together Volunteers and Heritage Preservation” and was held by Mr. Fabrice Duffaud, International Relations Officer at Union REMPART https://goo.gl/rPK9Fe.

Ms. Matina Deligianni, CCIVS president from 2012-2016 and national delegate of SJ, then held a presentation on Impact Measurement https://goo.gl/B9lOm9.

After the speeches, facilitator Mauro instructed the guests on how to proceed with the first Speed Dating activity. The participants went to their desks and was then joined by stakeholders.

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After around 10 rounds of Speed Dating, the whole crowd was divided into groups with a mix of stakeholders and participants in each group. Each of the three groups were given different subjects to discuss. Such as perception, communication and continuity among others. This enabled the participants to receive feedback from the stakeholders regarding their presentation and the event in itself.

At 17.00 it was time for a networking cocktail! The CCIVS team prepared wine and some small aperitifs, provided by the caterers. Some of the participants had also brought typical  snacks from their countries, this was also brought out for everyone to enjoy.

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The event was a great success and was appreciated by everyone! The networking cocktail created a very pleasant atmosphere and many new friendships, and potential partnerships, were made.

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Stakeholders Forum – Day 2

07/02/2017

After the group activity it was time for a presentation by one of the participants who has extensive knowledge on collaboration and partnership with a company; Jihyun Park from IWO/Better World organisation in South Korea.

Jihyun gave tips on how to create and manage external partnerships and provided an example of her organisation’s collaboration with Samsung. Since there was a representative from Samsung there as well, she could give opinions and tips from a stakeholder’s point of view. The informative presentation led to an interesting discussion and several of the participants had questions for Jihyun and for the Samsung representative.

Jihyun mentioned how an organisation should position itself externally and what strengths you should highlight, for example the very extensive network that is the CCIVS members and the whole IVS movement. This global network make it possible for the members to hold projects in many different locations around the world, which is a fantastic asset and opportunity from a stakeholders viewpoint.

She also discussed the importance of keeping the values of your organisation and make sure that all partnerships are in line with what the organisations does and want to do. The work should be balanced and it is important to make sure that the partnership does not become negative.

The following discussion brought up the issue of receiving funds from partners that you might not agree with morally and ethically. Jihyun pointed out that an option is to try and see and measure the value yourself, how much impact and value could your organisation create using the funds you receive? If the work done with the funds will produce a very positive outcome then it might be beneficial to go through with the partnership, while of course maintaining your organisation’s values and ethics.

Overall this activity proved to be highly appreciated by the participants, and the discussions were very fruitful for everyone involved.


The last activity consisted of our facilitators explaining the process of the next day, which was the Partnerships Meeting on the 8th of February.

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Stakeholders Forum – Day 2

07/02/2017

The second day of the event started after breakfast, provided by the kind nuns at Adele Picot. The first task for the participants was simple: get to know each other!

After the first activity the facilitators, Mauro and Rita, engaged the participants to share their expectations of the Stakeholders Forum. They were also asked to share what they thought were their own contribution to this event.

Following this everyone was given a large paper and pens, and instructed to write and draw a presentation of their organisation’s projects on it.

Then we taped the presentation on the participants and they did an exercise called “sandwich”, meaning that they walked around the room and when a facilitator rang the bell, they joined in couples and could present the project to each other using the large paper.

In the afternoon, the participants were divided into groups and each group received a question regarding volunteering and heritage.

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There were five questions and after the groups had discussed one of the members presented their conclusions and showed the flip chart they had created. This provided an opportunity for the other groups to come with suggestions or viewpoints and led to many interesting discussions within the whole group. The questions and the groups’ answers are  presented below.

How to manage Volunteers?

  • minimum quality standards
  • logistics
  • recognise individuals as well as their individual expectations
  • manage these expectations
  • intercultural understanding and cooperation
  • ensure the volunteers made some significance or impact
  • encourage democratic decision making
  • allow opportunities for self development
  • information and training
  • evaluation with volunteers
  • mentorship, prepare and take care of volunteers mentality
  • socialise with them and the society
  • push them to go beyond their limits (nice pressure)
  • empathy
  • “de- school” them
  • open up to the volunteers
  • make friendships
  • researcher for those who dont have experience on heritage
  • share experiences

What heritage means to you?

  • a way of life
  • traditions, custom norms of a community
  • carried from one generations to the next
  • precious
  • generational treasure
  • natural and cultural landscape
  • pride and identity
  • values
  • dynamic to some, not to others (depends on context)
  • something which is created and transformed
  • intangible and tangible
  • history and knowledge
  • reflection as a reference point
  • mutual tolerance
  • political
  • economical (tourism etc)
  • difficult for CSR projects to donate to, since it can be abstract (intangible)

How to work with volunteers on a heritage site?

  • identify the motivations and expectations of volunteers
  • develop skills
  • create a certification
  • create a comfortable environment
  • to make volunteers feel proud at the end
  • community life rules and safety standards
  • each volunteer can bring their own experience and positive knowledge
  • important that they feel involved
  • prepare in advance for the country which they are going, the activities, the customs (both in home and host country)
  • explain why it is an heritage site and how it is related to the work
  • explain the impact of their work and make them understand the value of tangible and intangible heritage

How to promote volunteering projects on cultural heritage field?

  • videos, workshops
  • social media
  • photos help to engage people, provoke emotions
  • tv radio
  • visibility – open days
  • public actions, demonstrations, exhibitions
  • universities – the formal education system
  • local communities and governments
  • slogan and punchlines can motivate people
  • guerrilla actions – stickers in the street for ex. “hugging the buildings”
  • education activities for young people to create attachment to some heritage site
  • better measure and manage the impact of what we do
  • testimony and personal stories that can attract others are essential and very important

What it means to be a volunteer?

  • you have to invest resources, yours or others
  • you provide good things
  • you give and you get, for personal and professional development and satisfaction
  • to spare some of your time for your beliefs
  • what you get is for your personal development
  • the social part is interactive, you make friends
  • you change and create positive impact on peoples lives
  • you can commit yourself and “marry your goals”
  • to break sensitives issues in a non violent way
  • sometimes you can be overwhelmed of what you do
  • you have fun
  • to challenge yourself and to accept challenges
  • to share my experience with others
  • to do good things
  • to be curious of other cultures
  • to provide service
  • interactions with others makes you learn from diversity, other people and cultures.